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Remote Learning Policy and Parent Guidance

 

Parklands Infants School

Remote Education Policy

January 2021

 

 

 

 

Contents

  1. Aims ...........................................................................……….................................2
  2. Roles and responsibilities ........................................................ .....................2
  3. Who to contact ...........................................................................…................. 5
  4. Data protection ..........................................................................................….  6
  5. Safeguarding ...................................................… ............................................. 6
  6. Monitoring arrangements .............................................................................. 7
  7. Links with other policies ........................…………….. ....................................................... 7
     

     
  1. Aims
    At Parklands Infants School we strive to be creative, innovative and support our parents/children in the best way possible to make learning purposeful. Our strategy for remote learning continues this.  
    This remote learning policy for staff aims to:
      • Ensure consistency in the approach to remote learning for all pupils (Inc. SEND) who aren’t in school through use of quality online and offline resources and teaching videos  
      • Provide clear expectations for members of the school community with regards to delivery of high quality interactive remote learning  
      • Include continuous delivery of the school curriculum, as well as supporting motivation, health and well-being and parental support  
      • Support effective communication between the school and families and support engagement 
         
  2. Roles and responsibilities:
    1. Teachers
      When providing remote learning, teachers must be available for the duration of the school day, in line with the normal school working day
      If teaching staff are unable to work for any reason during this time, for example due to sickness, they should report this using the normal absence procedure.
      When providing remote learning, teachers are responsible for:
      • Setting work for their class:
          • In the absence of colleagues due to sickness this would include arranging cover for other classes to ensure remote learning continues. 
          • Work should be set to the schedule provided to children and their families.
          • When this work needs to be set in readiness for the next day, this should be done in collaboration with Year Group colleagues and available on the class web pages/ Google Classroom by 4pm.
      • Providing feedback on work:
          • Verbal feedback during live lessons.
          • Focus group sessions to consolidate learning from previous day.
          • Written feedback to work submitted via the class email address. 
      • Keeping in touch with pupils who are not in school and their parents:
          • If a child is isolating it is important we continue to keep contact with the family, this could be through a weekly phone call as well as regular contact through class emails.
          • Messages are not to be sent by the class teacher outside of working hours, e.g. evenings / weekends.
          • If a parent / carer / child shares a complaint or concern with a member of staff via a phone conversation / class email please inform a member of SLT immediately.
          • Refer below for any safeguarding concerns (refer to School Closure Safeguarding guidance).
          • For any behavioural issues, such as failing to complete work, keep a daily log and inform SLT/ Safeguarding Team who will discuss the next course of action.
      • Attending virtual meetings with staff, parents / carers and pupils:
          • Teachers should ensure they are dressed appropriately for the virtual meetings.
          • When having a virtual meeting from home, teachers should ensure that they are in an appropriate location with no background distractions or noise. There should be nothing inappropriate in the background. 
    2. Teaching Assistants:
      When assisting with remote learning, teaching assistants must be available between their contracted hours and teachers also need to ensure and consider their presence on screen.
      If they are unable to work for any reason during this time, for example due to sickness, they should report this using the normal absence procedures.
      When assisting with remote learning, teaching assistants are responsible for:
                         Supporting pupils who aren’t in school with remote learning:
          • Be a ‘listening buddy’ for class teachers working from home.
          • Providing interventions for pupils under the direction of the class teacher and SENDCo.
      • Attending virtual meetings with teachers, parents and pupils:
          • Teaching Assistants should ensure they are dressed appropriately for the virtual meetings.
          • When having a virtual meeting from home, support assistants should ensure that they are in an appropriate location with no background distractions or noise. There should be nothing inappropriate in the background. 
      • Working with pupils who are in school:
          • Support in the classroom with the learning that is taking place.
          • Follow the plans and class timetable provided by the class teacher for the day/week and access the remote learning provided for their year group bubbles from the school website.
          • Provide assistance in physical education.
          • Follow the school behaviour policy.
          • See the children out at the end of the day.
          • Collect children from the gate.
    3. Year Group and Subject leads:
      Alongside their teaching responsibilities, Year Group Leads and Subject Leaders are responsible for:
      • Monitoring the curriculum delivery.
      • Considering whether any aspects of the subject curriculum need to change to accommodate remote learning and providing support for this to happen.
      • Working with teachers across their year group or those teaching their subject remotely to make sure all work set is appropriate and consistent.
      • Monitoring the remote work set by teachers in their year group / subject by completing regular audits.
      • Alerting teachers to resources they can use to teach remotely.
    4. Senior Leadership Team
      Alongside teaching responsibilities, senior leaders are responsible for:
      • Co-ordinating the remote learning approach across the school and overseeing its implementation.
      • Monitoring and evaluating the effectiveness of remote learning through regular meetings with teachers and leaders, reviewing work set or reaching out for feedback from pupils and parents / carers.
      • Monitoring the security of remote learning systems, including data protection and safeguarding.
    5. Designated Safeguarding Lead (DSL)
      The Designated Safeguarding Lead (DSL) and Deputy Leads are responsible for ensuring that all pupils are safe regardless of whether they are in school or working from home. 
      • The schools DSL will ensure that teachers report pupils they are concerned about using the correct safeguarding procedures.
      • The DSL will ensure that families/pupils that are of a concern are contacted regularly.
      • The DSL will ensure that teachers and staff follow the school closure safeguarding policy. 
      • The DSL ensures that the acceptable use policy is adhered to by parents, pupils and staff.
      • The DSL follows up and reports concerns to appropriate agencies.  
         
    6. Computing Staff: 
      Computing staff are responsible for:
      • Fixing issues with systems used to set and collect work.
      • Helping staff and parents with any technical issues they’re experiencing.
      • Reviewing the security of remote learning systems and flagging any data protection breaches to the Date Protection Officer.
      • Assisting pupils and parents/carers with accessing the internet or devices.
    7. Pupils and Parents / Carers:
      Staff can expect pupils learning remotely to:
      • Be contactable during the day.
      • Complete work set.
      • Seek help if they need it, from teachers or support staff.
        Staff can expect parents / carers with children working remotely to:
      • Make the school aware if their child is sick or is unable to complete work.
      • Seek help from the school if they need it.
      • Be respectful when making any complaints or concerns known to staff.
      • Follow the Acceptable Use policy.
    8. Governing Body
      The Governing Body is responsible for:
      • Monitoring the school’s approach to providing remote learning to ensure education remains as high quality as possible.
      • Ensuring that staff are certain that remote learning systems are appropriately secure, for both data protection and safeguarding reasons.
         
  3. Who to contact:
    If staff have any questions or concerns about remote learning, they should contact the following individuals:
  • Issues in setting work – talk to/ email the child’s class teacher.
  • Issues with behaviour – talk to the relevant head of phase or year.
  • Issues with IT – talk to computing staff.
  • Issues with their own workload or wellbeing – talk to their line manager.
  • Concerns about data protection – talk to the Data Protection officer.
  • Concerns about safeguarding – talk to the DSL.
  1. Data protection:
    1. Accessing personal data:
      When accessing personal data for remote learning purposes, all staff members will access data, by using a school laptop or I-pad and log into the secure network server. Staff will use these instead of using their own personal devices. 
    2. Processing personal data:
      Staff members may need to collect and / or share personal data such as email addresses (this must be the staff member’s school email address) as part of the remote learning system.  As long as this processing is necessary for the school’s official functions, individuals will not need to give permission for this to happen.
      Staff are reminded to collect and / or share as little personal data as possible online.
    3. Keeping devices secure:
      All staff members will take appropriate steps to ensure their devices remain secure.  This includes, but is not limited to:
      • Keeping the device password protected - strong passwords are at least 8 characters, with a combination of upper and lower-case letters, numbers and special characters.
      • Ensuring the hard drive is encrypted – this means if the device is lost or stolen, no one can access the files stored on the hard drive by attaching it to a new device.
      • Making sure the device locks if left inactive for an extended period of time.
      • Not sharing the device among family or friends.
      • Keeping operating systems up to date – always install the latest updates.
         
  2. Safeguarding:
    Our school procedures for safeguarding children are in line with the Government guidance (Keeping Children Safe in Education) and in line with the London Borough of Havering safeguarding procedures. We have added an addendum to our Child Protection Policy – please see (School Closure Safeguarding policy - guidance for staff as to how we will try to ensure the continuing safety of pupils during a prolonged, enforced closure).
    We ensure that:
      • We have a Designated Safeguarding Lead (Mrs Farrow – Acting Headteacher) who has responsibility for Child Protection and who undertakes regular training for this role.
      • We have at least two Designated Safeguarding Deputies (Mrs Pocock and Mrs Dennis) who will act in the Designated Safeguarding Lead’s absence.
        The Designated Safeguarding Lead is a member of the Senior Leadership Team.  Those named above have received appropriate training.  The DSL and deputies attend whole staff in school training and undertake additional formal training at least every two years.  The Safeguarding Team keep themselves up to date throughout the year.  The Safeguarding and Child Protection Policy can be viewed on the school website, paper copies can be obtained from the school office.
        During the current situation, student screen time will inevitably be increased significantly, both for home learning and personal use.  Parklands Infants is committed to keeping children safe online and to ensuring positive online interaction between teachers, parents / carers and pupils.  Any concerns should be dealt with as per our Safeguarding Policy and Computing Policy.
        Pupils are taught:
      • Appropriate online behaviour.
      • How to identify online risks.
      • How and when to seek support.
      • Pupils and parents / carers are asked to sign an Online Safety Agreement.  By signing, they agree to maintain positive habits of learning, communicate respectfully with teachers and other pupils online, behave properly, as they would in school, and act responsibly online to ensure their own safety and that of others.
        Parents / Carers should be aware of:
      • The importance of remaining in control of electronic devices at home and remaining in earshot during live teaching sessions.
      • When children are in contact with teachers.
      • What their children are being asked to do online during this period of remote learning.
      • The sites that the children will be asked to access.
      • Filters that might be appropriate on home computers if online lessons are to be effective.
      • Who their child is going to be interacting with online.
      • How to report concerns to the school.
      • Where to seek support to help them to keep their children safe online.
         
  3. Monitoring arrangements:
    This policy will be reviewed on a yearly basis or as and when changes are needed by the SLT and the remote learning lead. At every review, it will be approved by the governing body.
     
  4. Links with other policies:
    This policy is linked to our:
  • Behaviour policy
  • Child Protection Policy and coronavirus safeguarding guidance (School Closure Safeguarding guidance - guidance for staff as to how we will try to ensure the continuing safety of pupils during a prolonged, enforced closure). 
  • Data Protection Policy and privacy notices
  • Home-school agreement
  • Computing and Internet Acceptable Use Policy
  • Online Safety Policy
     
    Date renewed:  January 2021
    Review Date:  January 2022 (or sooner if required)

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